NVC Event Coordination Toolkit
These tools are intended to get you started planning a local NVC training event — whether you are the featured presenter, or you are organizing the event for another trainer like Marshall Rosenberg.

Section 1: Planning Your Event
The best method we know to keep your event coordination life-serving is to start with a simple plan. A plan helps you identify what measurable outcomes you'd like to achieve with the event (i.e., a certain number of attendees, a certain amount of revenue to offset event expenses), resources you need to make the event enjoyable, what people are most likely going to be drawn to the event, and what team you'll need in place to pull the whole thing together.

This worksheet, provided in MS Word, will guide you to:

• Determine presenter(s)
• Determine workshop topics, target audiences and fees
• Determine your event coordination budget (including goals for revenue and/or donations)
• Determine and schedule key event logistics

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Section 2: Event Budgeting and Finances
Forecasting and tracking event expenses can be difficult — Using the event coordination worksheet linked above will help you develop a budget for your event. The excel spreadsheet below will help you keep track of your expenses:

• Sample Event Budget and Expense Tracking Database

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Section 3: Managing Event Registration
In some countries, people now have an expectation to be able to register for a training, conference or workshop on the web. Luckily, there are many automated services out there to support organizations in setting up user-friendly event registration forms and payment processing on their web site without having to hire a programmer.

We recommend RegOnline for this purpose, as we've had a great experience with them, and find their rates very affordable and very low-risk. Once you create an account and pay a modest activation fee, they charge a per-registrant fee for using their system. Because you can automate the forms, and set up automated email communications to registrants with reminders, requests for donations, or even pre-workshop NVC book promotions, we've found this system to pay for itself in saved administrative time, increased workshop attendance, and increased sales of NVC learning materials.

There are many other options available in addition to RegOnline — and we recommend you research the best option for you.

Customizable print event forms:

• Sample printable registration form

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Section 4: Ordering and Re-Selling NVC Books and Materials
Selling NVC books and materials at an NVC training is a major source of revenue for many NVC teams and trainers — and it's a great way for people attending your events to easily and affordably obtain NVC learning materials. By purchasing books/materials at wholesale price from CNVC or PuddleDancer Press's distributor IPG, teams can make a profit from their sale. Revenues from book sales can support training scholarships, event expenses, and ongoing administrative and staff costs.

Click here to read learn more about ordering books for re-sale, and to get answers to frequently asked questions like these:

• How/where can I order NVC books and materials at wholesale?
• What product packages do you suggest?
• What books best complment our training?
• Tips to make the most of book sales — Proven ideas from NVC training organizers for maximizing product sales through creative book packages, discounts, and personalized recommendations.

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Section 5: Event Scholarships
Some NVC teams and trainers enjoy offering partial or full scholarships to participants to ensure that the event is open to all, regardless of their financial situation. Integrating NVC into your scholarship award process can result in a mutually satisfying dance. Use the tools below to get your scholarship program going.

• Sample Workshop Scholarship Award Process
• Sample Scholarship Form

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Section 6: Promoting Your Event
Getting your promotion organized is the key to maximizing attendance, meeting your revenue and/or fundraising goals, and making the most of your limited promotion resources. Get started by going to the NVC Promotion Toolkit now

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Section 7: Sample Customizable Documents
Why reinvent the wheel? Use or customize the samples below to meet your specific objectives.

• Sample Workshop / Event Supplies Checklist
• Sample Scripts for Event Announcements
• Sample Organization Donation Form
• Sample Receipt Booklets
• Sample Listing of Local Events and Practice Groups
• Sample Donation Form
• Sample Sliding Scale Fee Primer

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